Virtual Executive Assistant & Transaction Coordinator

Job Overview:
We are two award-winning, top-producing Realtors based in South Florida with a combined 24 years of experience. We’ve built a reputation for delivering exceptional results, leveraging innovative strategies, and creating unforgettable experiences for our clients. As we expand, we’re looking for a driven, resourceful Virtual Executive Assistant to join our team.

This role is more than a job—it’s a career path for someone eager to grow into a leadership role in a sales-based business. Starting with managing our social media, database, and transaction coordination, this position evolves into overseeing business management systems and team members as an Executive Assistant or Operations Manager. The right candidate will have the chance to develop skills that can lead to running a top-producing real estate team or even starting their own business.

Compensation:

Trial Period (90 Days): $200 USD/month base salary + monthly bonuses (based on production).
Post-Trial: Salary negotiable up to $1,000 USD/month + monthly bonuses ($50–$1,200 based on experience and performance).
Work Schedule:

A minimum of 20 hours per week must be worked during U.S. Eastern Standard Time (EST) business hours (9:00 AM – 5:00 PM EST). This ensures adequate time for training, providing instructions, addressing questions, and reviewing tasks or designs.
Additional hours can be worked flexibly outside of business hours as needed.
Responsibilities:

Administrative & Business Support:

Manage social media profiles and online presence.
Input and maintain data in CRM systems and databases.
Track daily activities and generate lead conversion reports.
Monitor emails, respond to requests, and take appropriate action.
Collect, track, and report key business data to ensure optimal performance.
Transaction Coordination (Real Estate):

Communicate with transaction parties and ensure proper documentation.
Schedule inspections, appraisals, walkthroughs, and closings.
Submit documentation for brokerage compliance.
Oversee transaction timelines to ensure smooth completion.
Creative & Strategic Support:

Implement new business initiatives and strategies.
Create marketing materials such as flyers and social media content.
Collaborate on enhancing branding and visibility efforts.
Preferred Skills & Qualifications:

Proficiency in English (speaking, reading, and writing).
Reliable computer/laptop and internet connection.
Organizational skills and attention to detail.
Ability to self-train using provided resources and work independently.
Familiarity with tools like Google Drive, Lofty, FlexMLS, Asana, WhatsApp, and Loom is a plus.
Graphic design and content creation experience is a bonus.
Sales or customer service experience (e.g., ISA or cold calling) is highly desirable.
Bilingual (English and Spanish) is a strong plus.
Performance Expectations:

Timely completion of assigned tasks.
Ability to self-train using provided knowledge base resources.
Problem-solving skills and use of common sense.
Quick adaptation to work patterns and tasks.
Strong communication and ability to follow directions.
Availability for communication and training.
Harmony and collaboration with team members.
Benefits of the Role:

Learn the skills to run a top-producing real estate team or manage operations.
Gain insights into creating and sustainably growing a real estate business.
Potential to develop expertise as a Transaction Coordinator or start your own service business.
Opportunity to anchor yourself to two talented, dynamic Realtors committed to your growth.
Flexible work arrangements and the chance to grow your salary annually.
Our Vision:
We aim to find someone ready to transition into a full-time position that grows into a leadership role. The tools and experiences gained in this role will develop your business acumen, marketing expertise, and sales skills. This is an opportunity to work with two driven businesswomen who will mentor you, challenge you, and help you achieve your potential.

How to Apply:
Please submit to [email protected]:

Your resume.
A brief cover letter detailing:
Why you’re interested in this position.
Your relevant skills and experience.
Your availability to start.
A short video (2–3 minutes) explaining why you want the position and/or why you feel you would be a good choice. This video will help us get a sense of your communication style and personality.