Virtual Assistant wanted for a medical imaging business

I’m looking for an ongoing virtual assistant for around 10 hours per week.
My business has 3 parts, an ultrasound practice, an online courses and coaching service and an ultrasound machine hire service.

The tasks for this virtual assistant role are varied and include the following:
– Create post and reel content for our social media accounts
– Create blog posts
– Repurpose podcast material for social media posts and blogs
– Update excel spreadsheet
– Data entry into our patient management software – Halaxy
– Responding to customer service emails
– Management of documents including confidential documents
– Management of filing systems
– Diary and email management
– Providing a high level of administrative support as directed
– Creating systems for business processes
– Database management
– Word processing
– Online marketing tasks
– Ensuring Clients and Patients are responded to quickly and consistently
– Website management, edits and moderation (we will train. It’s easy if you’re tech savvy!)
– Social Media management – interacting in our facebook groups and pages and replying to direct messages.
– Document creating
– Graphic design in canva with templates

If you’re tech savvy, love helping people, have a creative side and are fluent in English, we’d love to hear from you. An understanding of medical terminology, anatomy and pathology would also be of benefit.



Hi Rosa,

I’m Mel, the owner of VF Business Support. I offer affordable and streamlined administrative support and resume writing services to small businesses and individuals.

With a strong background in office administration across the golfing, logistics, automotive and solar industries, I am experienced in providing high quality customer service, clerical tasks and sales support resulting in customer satisfaction.

I have been working in the administration and sales role for nearly 6 years with 9 years customer service experience. The ability to assist others in business or change someone’s life with a new product drives me to be better and do more as a virtual assistant.

When working with VF Business Support, you can be rest assured that each assignment is carried out with excellent attention to detail, a friendly ‘can do’ attitude and within the time frame allocated. Efficiency, timeliness, trustworthiness and dedication are the key attributes that VF Business Support strives for every day

I take pride in being able to manage multiple projects, as well as problem solve and provide flexibility, Because, to put it simply, your business is unique and so are the curve balls often thrown your way. If your business requires you and your staff to be focused on the major things; such as emails, communication to clients; you would benefit from hiring someone remote to take care of the tedious time-consuming tasks so your team can focus on what is important.

I would be more than happy to have an obligation free chat about how VF Business Support can help you and/or your business.

Please feel free to contact me via any of the below links:

Email: [email protected]


Hi Rosa,

My name is Danique, a tech-savvy and virtually eloquent freelancer. I am writing in reaction to the listed opportunity which piqued my interest. I discerned from the job description that you are in search of a professional who goes beyond the call of duty in an effort to commit to the execution of the project that you are outsourcing assistance with as such this aligns perfectly with my goals for my continual professional gains.

As it relates to applicable work experience, I have functioned as a Gig Brand Ambassador for the accounting software, QuickBooks. In a period of one month, I was able to maintain a 100% resolution rate while managing systems and engaging tools. As a result, I was tasked by my manager to begin outsourcing for roles that are available within the organization. I also served in the facet of an administrative assistant performing a plethora of tasks inclusive of email management, document creation and calendar management. Additionally, I am sensitized to several workspaces such as Zoom, Google workspaces and Microsoft workspaces which would align with the system proficiency of this role.

My skill set comprises but is not limited to social media management, administrative support, appointment setting , technical support, book-keeping, email management and data-entry. Danique is proactive, goal-oriented, has an eye for detail, adaptable, has great organizational skills, great communication skills,both written and verbal, and most importantly I am willing to learn about new systems of work.

Attached below is a link to my website, portfolio and email as with all being well, I will be your next virtual assistant for the listed opportunity. I look forward to hearing from you.

Email Address: [email protected]

Kind regards,
Danique Fagan

Mary Kim

Hi, hope you are amazing and doing well. Good day! I would like to introduce myself. My name is Mary Kim Torrico. I live in the Philippines—25 years of age. I graduated with a bachelor’s degree in business management.

My experience in my work is
I have one year of experience in administrative tasks from a Canadian company. I am researching, collecting data, organizing emails, Excel, and Google suite, and recording business expenses.

I have one year and two months of experience as a Customer Service/Guest Representative from a UK company. I handle customers, guiding how to check in, solving the customers’ problems, and replying to some inquiries. I am using the Guesty applications like Airbnb, Zoho, and Zoom.

I have three years of experience as an Online English Teacher. I was teaching students from Vietnamese students Kids to Adults. The application we used were Zoom having a class, Zalo to contact the parents/students, and Microsoft Excel to record the class.

I have experience making some logos and Company profiles using canva pro.

Lastly, As an office worker from a Philippines Construction company. I am doing payrolls, simple bookkeeping recording the receipts/expenses, and making billing and bidding papers. Organize some data.

I just read your job posting, and it appears you require a Virtual Assistant to keep you organized and help your business grow. I am the right candidate for this position! Moreover, I adapt to new systems, processes, and tools as required. I possess excellent communication, customer service, and leadership strength. I am confident that my skills and experience make me a strong candidate for this position, and I look forward to contributing to your business. Thank you for considering my application.

Feel free to contact me by
My Resume:'s
Email: [email protected]
Whatsapp: +63 968 854 2306 (Philippines)
Skype ID: live:.cid.d1404e3715f014d0

Best Regards,


Hi Rosa,

I’m Ken, I’m graphic designer and a tech/admin VA.
Here’s my portfolio for your reference:
Email: [email protected]


Hi Rosa,

My name is Sanya and I am a resourceful, tech-savvy and flexible freelancer who will go out of their way to deliver exceptional services. I’m writing to express my interest in the Virtual Assistant position. I can work independently and I am a quick-thinking team player. My background includes customer service support, sales, email and social media management. My experiences in these fields have produced a valuable skill set and have confirmed my ability to excel in changing situations. I have also gained plenty of diverse skills, qualities, and experience that have helped me to become proficient and highly effective. I have great communication skills both written and verbal and I’m committed to learning any new skills to succeed in this project.

You can view my Website, Resume and LinkedIn profile in the links listed below. Looking forward to hearing from you soon so that we can further discuss the position. Hope you have an amazing day and thank you for considering my proposal.

LinkedIn Profile:
Email: [email protected]

Best Regards,
Sanya Nicholson


Dear Rosa,

I am writing to express my keen interest in the Virtual Assistant position for your business, which encompasses an ultrasound practice, online courses and coaching service, and ultrasound machine hire service. I am excited about the opportunity to contribute to your diverse business and provide administrative support for approximately 10 hours per week.

With my extensive experience in virtual assistance and my proficiency in English, I am confident in my ability to excel in the varied tasks associated with this role. I am highly skilled in creating engaging social media content, including posts and reels, and repurposing podcast material for social media posts and blogs. I am also proficient in managing documents, filing systems, and performing data entry tasks using software you wanted me to use, ensuring confidentiality and accuracy in all aspects of my work.

Additionally, I possess excellent organizational skills and am adept at managing diaries and emails, creating systems for business processes, and maintaining databases. As someone who is tech-savvy, I am capable of managing websites, making edits, and moderating content. I am also proficient in using Canva for graphic design tasks and creating documents.

Moreover, my strong communication skills and customer service orientation make me well-equipped to respond to customer inquiries promptly and professionally, ensuring consistent and timely communication with clients and patients. My understanding of medical terminology, anatomy, and pathology further enhances my ability to contribute to your business.

As a creative and solution-oriented individual, I am dedicated to providing exceptional support and making meaningful contributions to your team. I am excited about the opportunity to work with your business and contribute to its success.

Thank you for considering my application. I am looking forward to discussing my qualifications further with you.



Hello there Mike, pleasure to make your acquaintance. My name is Leroy and I’m currently studying Data Analysis. I am from Nairobi, Kenya (GMT+3) but flexible to work at whatever time is most convenient for you and the company.
I have had experience as an assistant and customer representative for a small start up in Kenya but it was only for about 3 months, as the start up had to shut down due to COVID-19.
I have 5 years worth of experience as a project manager in the real estate industry, where my duties were, but not limited to, making sure monthly remittance is made, maintenance of the property was done in a quick and effective manner, making sure rent and service fees were paid on time and filing of taxes.

I am driven, motivated, great at communication and quick to learn and a team player as well. Take a chance on me and I promise, you will not regret.
Hope to hear from you soon, thanks


I am writing to apply for the position of Virtual Assistant for medical imaging business. I possess 1 year of experience as a virtual assistant and enjoy the variety of work the job brings each day.
As a freelance virtual assistant, I currently provide a number of services for my clients;
– including document preparation maintaining files,
-Record keeping.
– My knowledge of a wide variety of computer programs such as Graphic design in canva allows me to easily take on nearly any task I am assigned. I am a quick study and welcome challenges as well.
-Online marketing .
– Media management.
– Diary and email management .–Repurpose podcast material for social media posts and blogs.
I am available for 10 hours required by my client and am fluent in English both written and spoken. I have a good understanding of medical terminology, anatomy and pathology .
I am a quick study and welcome challenges as well. As a detail-oriented and organized professional, I take pride in completing assignments on time and with accuracy. Hope to hear from you soon to talk more about the position.
Email [email protected]


Hello, my name is Steve Ang’wen. I graduated in 2018 from the
University of Nairobi with a degree in Business Administration. I have a
wealth of skills and experience to offer, particularly in the areas of
virtual assistance, project management, cold emailing, cold calling, data
entry, chat moderation, digital marketing, and social media
I am highly skilled in managing various projects, ensuring that they are
completed on time and within budget. I am adept at using various
project management tools, such as Asana, Trello, and Microsoft Project,
among others. In addition, I have excellent communication skills and is
comfortable using various communication channels, including email,
phone, and chat, to ensure effective collaboration with team members.
I am also proficient in data entry and has experience using various data
management tools, such as Excel and Google Sheets. He is meticulous
in ensuring that data is accurate and up-to-date, making me an
invaluable asset to any team.
Furthermore, I am highly knowledgeable in digital marketing, having
experience in running successful campaigns across various platforms,
including Facebook, Instagram, Twitter, and LinkedIn. I am proficient in
using various marketing tools, such as Hootsuite and Buffer, among
others, to ensure that campaigns are well coordinated and targeted.
Finally, I am highly conversant with various software tools and is
comfortable using various platforms, such as Google Suite, Microsoft
Office, Zoom, and Slack, among others.
In summary, I am an accomplished individual with a wide range of skills
that can benefit any team. I highly recommend myself for any position
that requires excellent project management, virtual assistance, data
entry, chat moderation, digital marketing, or social media management
skills. Thank you.

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