Virtual Assistant: emails, voicemail, task lists, billing

I am an IT consultant that has been in business for 25 years. I am excellent at providing technology support and web site design for my clients, however I am awful at keeping things organized, doing the mundane daily tasks and keeping myself accountable for the jobs I have in progress. I need someone that is very capable of the following tasks, but also someone that is detail oriented and well organized. I need help in turning my overwhelming mountain into manageable chunks.

1) Tasks lists. I currently have about 60 to 80 tasks that are in various places including my head. The job would start with a phone call to help me get everything into one place that we can both collaborate on. A Google sheet would be best.

I am backed up on emails, text messages, voice-mail, etc. I need someone to go through all of this with me and then continue to do so on a daily basis. (Typically Monday to Friday)

2) Emails and voice-mail. I need someone to daily go through emails and voice-mail and keep track and log. Again adding to a todo list and managing that daily. You would not need to reply to any emails, just help keep track and organize.

3) Phone and client access logs / billing. I need someone that can check my phone logs (this gets emailed daily) and computer access logs (available online) and again organize and log these. It is too often that I talk to a client on the phone and help them without noting billable hours. I have this information logged, but I want to have it consolidated and then compared to phone and access logs to make sure all of my work is getting billed.

4) Scheduling. I want to take my task lists and work them into a daily schedule so that my task lists get done.

5) Help me stay accountable. I need someone that I can share what I accomplished each day so that I can stay on track. Again, as I get tasks accomplished, I want to make sure they are billed for.

I need someone that is english fluent and ok with voice communication when needed. In starting out, I would expect getting organized may take 4 to 6 hours. I would expect once things are on track, it would require 1 to 2 hours a day. I typically receive about 20 emails and 5 to 10 calls per day and typically work on 5 to 20 tasks per day.



I have no other obligations and can dedicate as much time as needed for this job. I am efficient, fast typer, and very good with customers. My phone number is (502) 777-6085.


Dear Richard,

I hope you’re doing well and staying safe!

I read with interest your posting about needing a highly-organized Virtual Assistant, and I know I’d be perfect for the position, but first, I’d like to introduce myself.

My name is Su, and I am a professional digital marketer and executive virtual assistant with over 4+ years of experience; that being said, my skill set and experience, make me the perfect candidate for this job.

I am highly dedicated, organized, and motivated, and always willing to put in the extra effort to ensure tasks are completed with 100% accuracy; I can work independently or collaboratively (I’ve had the opportunity to work alongside owners, CEOs and freelancers) — whatever best suits you best.

My past roles include working with a variety of clients and managing multiple tasks within given deadlines, which is why I am confident in my ability to provide excellent long-term results because I work efficiently even when given tight deadlines; I deliver my projects on time which is why I know I can help you achieve your goals.

I look forward to hearing from you and discussing the available position — my weekly availability is super flexible; I am available to work up to 40 hours per week — if you feel we are a good fit.

Please let me know if you want further information or references regarding my experience. And thank you for taking the time to consider me for this position.

Best Regards,
Su Issa

Email: [email protected]


Hi Richard,

I hope this position is still open.

My experience as a VA can be accumulated to over 10 years. I have experience in different niche and tasks like SMM, Data Entry, Tech support, etc.

Do get to know me more by reviewing my resume:

I am hoping for a positive response. Cheers!

Karl justine

I am looking forward to be a big help with your team, hoping that my application will pique your interest. Thank you
Skype ID: karljustines_1
Please check my CV and voice introduction below.

/Email: [email protected] )


Hi! My name is Juliana, I am an Administrative Coordinator working as a VA.

Skilled in Process Optimization and a strong Project Management Professional.

I love to organize! Projects, Workflows, and Ideas!

I believe that an organized and happy work environment makes everything better and success comes from happy and creative minds!

Juliana Bittencourt
+49 15140782737
[email protected]



I’m the one you’ve been looking for! I’m your multi-talented virtual assistant, and I’m here to help you! I am confident that I am the best candidate for the job. I am a skilled virtual assistant who can help you with your virtual assistance need.

I can utilize Google Docs and Spreadsheets to enter data, manage your Google Drive and Google Calendar, handle your emails, and make appointments with internal and external clients via email. I’m also skilled at conducting internet research, creating and organizing leads, and I speak English fluently.

I can manage and market social media accounts on sites such as Facebook, Twitter, Instagram, Tumblr, Reddit, Google Bloggers, Google Plus, WordPress, and Linkedin. I can also write a blog post with keyword-related tags, produce an amusing and fascinating blog article, and build backlinks for your SEO.

I’m an enthusiastic Virtual Assistant. I am available to work with you for 40 hours each week.
Thank you in advance for your thoughts and attention.

I’m excited to collaborate with you!


Hey Richard,
I’m Sara from Morocco and i have a master degree in Law, i’ve been working onlien during my studies. And now i’m a project manager. So i can be your virtual personal assistant. I speak french, english and arabic fluent.
I have been planning and executing researches during my studies amostly online (for 4 years), and have worked with people online before.
I’ve also worked as an online translator for a few months, therefore I’ve fully learnt how to manage my own time, and meet very strict deadlines.
I’m an exceptionally organized and punctual person, who loves planning everything to the smallest details.
The jobs I would be looking for:
– research assistant
– social media assistant (I’m familiar with Canva and Figma)
– personal assistant (I work with Notion professionaly, where you can organize your day to day life or your business)
– creative writer
– administrative work
– travel planner/travel assistant

Muhammad Nouman

Hello Richard,

An experienced client manager with a demonstrated history of working in the IT & Marketing Industry. Skilled in Customer Support and Coordination, Information Technology, Technical know-how, and Operations.

See my CV below:

Shana Marie

Hi Richard,

I am certain that I have the necessary skills to successfully do the job adeptly and perform above expectations.

I am a hard-working professional who has been consistently praised as efficient by my co-workers and management. Over the course of my 10-year career, I’ve developed a skill set directly relevant to the Virtual Assistant roles you are hiring for, including customer service, data entry and executive support. Overall, I have consistently demonstrated communication, leadership and multitasking abilities in every aspect of my customer service associate role at VXI Global Holdings Inc.

I hope you will agree that I am the competent and competitive candidate you are looking for. I look forward to elaborating on how my specific skills and abilities will benefit your organization.

– Shana

Eunice López

Hi Richard,

How is your day going so far?

I’d like to have a conversation with you to discuss further about this role. I don’t only have experience as Virtual Assistant but also I am Experienced Senior Management Professional with demonstrated ability to manage and direct all aspects of a business, ranging from Events Management, Project Management, Process Improvement, and Business Development, Team Leadership, Talent Management and, Financial Management.

Feel free to check my Linkedin profile for further recommendation/references or send me an email to [email protected]

Looking forward to hearing from you!

Eraj Baig

I am a Pakistani Virtual Executive Assistant. I’ve been virtually working with US companies for more than two years. I can provide you with high-quality work. As most businesses are operating globally, you can also give me a try and save lots of your money by decreasing your cost 50%. My hourly rates are $10 only. I will be available according to your timing, EST or PST both.

Please allow me to highlight some of my skills.

1. Resourceful/ Self Starter
2. Email Management
3. Calendar Management
4. Travel Management
5. Meeting Management
6. Project Management
7. CRM Management
8. Systems and Process Management
9. Event Planning
10. Written Communication
11. Recruiting
12. Customer Support
13. Adhoc Research
14. Graphic Designing
15. Appointment settings & sales
16. Data entry
17. Social Media Management

Thankyou for your time and consideration. Hit me up if you need my services.

Eraj Baig

Ana Corita

Hi Richard.

I am happy that I chanced upon this job posting which I believe I am perfect for.

I have a vast experience working in different industries spanning more than 10 years. I am what you may call OC in managing tasks and finding ways to make jobs more convenient yet highly effective. Allow me some of your time and I assure you, you will not be disappointed.
Looking forward to working with you, Ana.

Rosabell Pretty

Dear Sir ,
After reading the job description, I can tell you are a busy man who needs a highly organised virtual assistant.

I have a 2+ yrs experience in email management, making calls , taking notes , managing client’s calendar and inbox. I can even go an extra mile on the weekends,in checking if you have accomplished your tasks.

I believe I can be an asset to you . Thank you for your consideration

Rosabell Pretty.


Hard-working and self-motivated virtual assistant whose main goal is to ensure that the efficiency of my client’s business is maintained to a high standard.

With a 2-year experience in customer service and providing various administrative tasks, I believe I will be best fit for your team. As a prospective graduate of the Caribbean Maritime University where I will be graduating with my bachelor’s degree in Logistics Shipping and Supply Chain Management, organization and time management are at my core.

These qualities I believe are extremely important in being an effective and efficient virtual assistant.

My schedule is always flexible

Chinenye Nnenna Imo

Hello Richard,

I am a Virtual Assistant. I specialize in areas like, reading and replying of mails, booking of zoom meetings, voice message transcribing, preparing of work sheets, phone calls, etc.

I’m fit for the job because, I have all the above listed criteria. I’d love to work with you to show you my skills.


To whom it may concern, my name is Anais kindly allow me to introduce myself. I am a model, mother and budding virtual assistant 24/7. I come from a diverse background giving me a unique and unbiased perspective when dealing with others. Years of customer service opportunities and pursuing a degree in Communications & Media Studies my skills are efficient and affective. I go above and beyond when it comes to communicating, it is my gift. It is also the key to running a successful business, whether it be you or a company. I understand the lengths needed to be taken serious and gain expansion. I am currently able to manage your social media pages keeping the content and brand message fun and consistent. As a model I know how important the brand and conveying it to consumers is , regardless of industry or size of business. I can easily handle email traffic, scheduling, bookkeeping and calls when necessary. I am highly organized, self-motivated, reliable and believe it is my calling to help people! I can assure you that I am the assistant that has entreated your life to ensure you can manage your life, and growing businesses effortlessly, calmly and hassle free.
I would love to chat with you as I am positive I am the VA that will meet your requirements and more.

Thank you for your consideration,
I am available at your earliest conveniences.

Contact me via email [email protected]

Continued success to you & your endeavors,


Megan McCleary

Hi Richard!

I feel like I am just the person for the job! Being a teacher I understand the importance of getting organized and staying organized! I also understand the importance of keeping up to date with the emails so that you don’t feel as overwhelmed!

Hilde Bakx

Dear Richard,

I came across your job opening, and I believe that I can help you out with the position of Virtual Assistant!

My name is Hilde and I work as the Head of Operations for Globawork ( We are a remote commercial service supplier and link, amongst others, Virtual Assistants to companies for which they work 100% remote. Our VA’s are highly educated and experienced native Dutch talents, with all of them speaking fluently English and even French, German, Spanish or Arabic, who have emigrated to third world countries.

Because of this emigration, we pay them above the average wage in their new home country while still securing the best price for our clients. As you can see on the website, one hour of skilled VA-work costs 20 euro (excl taxes), which makes Globawork the most affordable Virtual Assistant service in Europe. Also, you do not have to deal with searching and hiring your new talent, as they will be employed by Globawork! I have VA’s living all over the world, from South- and Central America, to Africa and Asia so I can help you have people working around the clock.

According to your post, you are looking for a VA who can help you grow your business. I have multiple Virtual Assistants ready to go that are organized, focused, proactive, indepedent and fast learners. I am positive that I can provide you which a VA that will meet all your requirements.

I would love to chat and see what we can do for each other. Feel free to check our website and send me a WhatsApp (+31651822306) or email ([email protected]) to discuss further.

Best regards,
Hilde Bakx

Sharmila Ghosh

Hello! I’m Sharmila, an Executive (virtual) assistant with over 11 years of Global expertise!

I have an oustanding experience as a Real estate VA, Marketing VA and Personal/Admin VA for both new and established business across many countries!

I am your go-to- person!

I’m a professional marketer and VA and I offer a plethora of services such as graphic design, social media content creation, social media management, virtual assistant, CRM and GHL, marketing strategies for small and estabilished businesses.

Let’s work wonders together! 🌟


Hey Richard!

I guess I’m not your typical VA nor do I necessarily handle things by standard. However I do understand what it’s like to be extremely overwhelmed, frustrated and swamped due to a heavy workload. My speciality is in assisting clients, that need that extra hand when their hands are already so full. Providing that “omg, you’re amazing I never could of got that done” and revamping how your life can look stress-free. I take pleasure in reliving stress & worry from my all my clients by organizing over full inboxes, emails, daunting tasks lists ec. This is how I provide you peace of mind & I am pretty darn good at it. With Andreavasis you will find not only professionalism but friendship. No more scrambling or brain wracking on how to complete your to do list! If this sounds like you or resonates in any way, I can be reached at the email below. I look forward to hearing from you. ☺️

@[email protected]

Shyam Janakiraman

Hi Richard, I find the job interesting. Count me in !


Hello Richard,

I just read your posting. It sounds like you need a strategic virtual assistant with good communication, research and administrative skills.

I have a background in administrative assistance , scheduling ,email correspondence, research and data entry. I have been doing this a while now. I am proficient in Microsoft office , Google suite ,email communication and calendar management, data entry into crm, note taking during meetings and task coordination. I specialize in providing quality and timely delivery of the assigned tasks.

When you hire me I will support the you with handling email and phone communication, manage calendars and scheduling, perform internet research and data entry, analyzing information for decision making and any other admin duties that may arise.

In my most recent assignment I worked as an executive assistant for a client my main role being email correspondence, calendar management, note taking during meetings, preparing reports, data entry into spreadsheets Salesforce CRM and customer service. Prior to that I worked as a virtual assistant for a director my main duties being managing 5 calendars , Airbnb management, email management and preparing weekly planners and daily agendas.

If this sounds good enough, Invite me for an interview , and we can start working shortly there after.
Reach me on my email address [email protected] or calendly using the link below;

Best Regards,
Brenda Sakase.

Joanne Robinson

Hi Richard. I am exactly what you need! I come from the catering industry and understand the person who you are. I have loads of experience to assist you.

I’m applying for the position as your Virtual Assistant. I has a very excellent experience being a virtual assistant and I love and enjoy the variety of the work and the job gives me each day so,As a virtual assistant I assure you that I can provide a serveral services for the client I have like the record keeping,handling mails and having a variety of the computer programs it makes me easily take the task that is going to be assigned.I assure you that the given task will be submitted on time and I has the skill which is fast typing speed and can make an excellent communication skills. I love to take the opportunity to apply my skills as the Virtual Assistant.
You can reach me via mail [email protected]

Rejoice Igwebueze

Hello Richard,

I am writing to apply for the position of Virtual Assistant. I possess some substantial experience as a virtual assistant and enjoy the variety of work the job brings each day.
As a freelance virtual assistant, I currently provide several services for my clients, including document preparation maintaining files, record keeping, and handling mail, My knowledge of a wide variety of computer programs allows me to easily take on nearly any task I am assigned. I am a quick study and welcome challenges as well. As a detail-oriented and organized professional, I take pride in completing assignments on time and with accuracy. I have a very good and fast typing speed and possess excellent communication skills, both written and verbal. I would love the opportunity to transfer these skills to you as your Virtual Assistant.
I have the necessary equipment required for this role. So I’m ready to begin work as your virtual assistant as soon as possible and welcome you to contact me to set up an interview at your earliest convenience. Thank you so much for your time and consideration.

Below is the link to my resume

Rejoice Igwebueze.


Hey Richard, I’m Justice.
I see you have a lot to keep track of and I can relate to how difficult this might be especially with the fact that you may lose business opportunities too often and I’m happy to help keep you organized with your tasks.

I have a year experience in this field which includes my knowledge of tech tools that can be used to keep track of lists and appointments and I’m sure I’ll be a good fit because I’m detailed in what I do and more so, I have the experience and passion.

I’ll be happy to discuss with you further and suggest a few things also.

You can reach me via mail [email protected]

Peace Ukachukwu

Hello Richard,

My name is Peace and I believe I would be the ideal candidate for the offered position.
Here is why,
While being an Executive PA to a CEO, I was entrusted with daily updating of companies data which I carried out very efficiently.
I am a proficient user of Microsoft office suite and Google Workspace.
I have a great analytical mind and a keen attention to details which entails that your project will be handled with the outmost accuracy and efficiency.
I have excellent written and verbal communication skill which will enable me communicate feedbacks to you in the best understandable way.
I have professionally trained as a virtual assistant and know all about email management and Calender management.
Regarding virtual platforms for conferences, in particular I prefer google meet, Microsoft teams and Webex, they all have their advantages and various activities can be carried out to keep the audience interested in the theme of the event.
Likewise, I have great research and leadership skill that will always be a strength to carry out projects diligently.

I’m sure I will fulfill fluently and with excellent performance all the tasks related to your project.
Thanks in advance and looking forward to have a discussion with you.

Peace Ukachukwu

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