Virtual Administrative Assistant

We are seeking a proficient and reliable Virtual Administrative Assistant to join our surplus electrical equipment supply company based in North Carolina. This is a remote position, and the ideal candidate must be fluent in English and available to work during US Eastern Time Zone business hours. The majority of the tasks will involve assisting with eBay operations and marketing campaigns.


Enter Bills, Invoices & Purchase Orders in QuickBooks Online: Accurately record and manage financial transactions in QuickBooks Online, including bills, invoices, and purchase orders.

Create Screen Recordings with Audio for Systems & Processes: Develop detailed instructional videos with audio narration to document and explain various systems and processes within the company.

Answer Incoming Calls: Professionally handle incoming calls, addressing customer inquiries, and providing exceptional customer service.

Arrange Freight Shipments with Online Freight Broker Portal: Coordinate and arrange freight shipments using an online freight broker portal, ensuring timely and efficient delivery of products.

Assist with eBay Listings, Photo Background Removal: Support the eBay operations by creating and managing listings, performing photo background removal, and ensuring accurate product descriptions.

Assist CEO with Travel Arrangements: Coordinate and arrange travel logistics for the CEO, including booking flights, accommodations, transportation, and other related tasks.

Email / Calendar Management: Manage and organize the CEO’s email inbox, prioritize incoming emails, and maintain an up-to-date calendar.

Research and Create Contact List for Marketing Campaigns: Conduct thorough market research to identify potential leads and compile contact lists for targeted marketing campaigns.


Proficiency in English, with excellent written and verbal communication skills.
Availability to work during US Eastern Time Zone business hours.
Prior experience with QuickBooks Online and eBay operations is preferred.
Strong organizational and multitasking abilities to handle multiple tasks efficiently.
Attention to detail and commitment to accuracy in financial and administrative tasks.
Ability to work independently, prioritize tasks, and meet deadlines.
Familiarity with online freight broker portals and travel booking platforms.
Proficient computer skills, including MS Office Suite and online research tools.
Ability to create professional screen recordings with audio narration.
If you are a self-motivated and reliable individual who can thrive in a remote work environment, and you have the necessary skills and experience, we encourage you to apply for this Virtual Administrative Assistant position. Please submit your resume and a brief cover letter detailing your relevant qualifications and availability.



I was pleased to know about the available positions within your company. With my robust experience and knowledge, I am prepared to become an immediate team player within your organization. I consider myself to be a hardworking, dedicated and dependable individual who possesses excellent customer service and sales skills. I am a warm and friendly, highly optimistic, self- motivated achiever who strongly believes that I can be an asset to your fine establishment.


With 7 years of extensive experience in the virtual assistance field, I am excited to apply my skills and expertise to contribute to the success of your team.

I’ve had the privilege of working with diverse clients and industries, including real estate, hospitality, healthcare, e-commerce, and mental wellness.

As a result, I’ve honed my abilities in inbox cleaning, community management, project organization, social media management, customer support, tech support, and copywriting.

In previous roles, I’ve demonstrated a proactive and resourceful approach to problem-solving, significantly improving operational efficiency and client satisfaction. Additionally, maintaining clear communication and strong professional relationships has been instrumental in achieving project goals and exceeding client expectations.

I would love to discuss how I can be a contribution. You can also reach me at (+1) 678-726-8627 or [email protected] to schedule a conversation.


Dear Hiring Manager,

I am writing to express my interest in the job role of a Virtual Assistant. I am an Administrative Virtual Assistant with over 6 years of experience in administrative duties and customer support and l can say that no one understands the importance of effective support and its impact on the smooth flow of operations in an organization better than me.
I have a track record of always exceeding my client’s expectations, working within budgets and deadlines to produce high-quality services. I also maintain very high standards of confidentiality within my workspace.
I have a handful of skills that will be relevant to your organization and l will also be willing to learn in areas that you will want me to without hesitation. I also know how to use a couple of software applications to enhance workflows and the CRMs I am unfamiliar with, I can swiftly learn to use.
I will be expecting to hear from you soon.

Best Regards!


Dear Hiring Team,

I am writing to express my interest in working as a virtual assistant for your company. I have 20 years of experience in administrative work, and I am confident that I can provide you with high-quality and reliable support for your daily tasks. I am located in the US Eastern Time Zone and English is my native language.

As a virtual assistant, I can help you with various aspects of your business, such as:

– Managing your email inbox and calendar

– Booking travel arrangements and appointments

– Researching and preparing reports and presentations

– Handling customer service inquiries and feedback

– Creating and updating spreadsheets and databases

– Organizing and maintaining files and documents

I have excellent communication, organizational, and problem-solving skills, as well as proficiency in various software applications, such as Microsoft Office, Google Workspace, Zoom, Slack, and more. I am also adaptable and flexible, and I can work independently or as part of a team.

I understand that working remotely requires a different set of skills and tools than working in an office setting. That is why I have invested in upgrading my equipment and internet connection, as well as taking online courses and webinars to learn more about the best practices and trends in virtual assistance.

I believe that my extensive experience in administrative work combined with my enthusiasm and willingness to learn new skills make me a valuable asset for your business. I would love to discuss this opportunity with you further and show you how I can help you achieve your goals. You can view my resume by using this link:!AkElUGD8MP7gnSYf5H32nr8vcq8I?e=nFX1ih

Thank you for your consideration. I look forward to hearing from you soon.


Lisa Marie Lintz

Mary Kim

My name is Mary Kim Torrico, and I am excited to introduce myself as a candidate for the Virtual Assistant position. With a bachelor’s degree in business management and a diverse range of professional experiences, I am confident in my ability to contribute to your business’s growth and success.
In my previous role at a Canadian company, I gained valuable experience in administrative tasks. This included conducting research, collecting and organizing data, managing emails, and proficiently utilizing Excel. Additionally, I successfully sourced leads through LinkedIn, demonstrating my ability to leverage this platform for business development.
During my time as a Customer Service/Guest Representative at a UK company, I honed my customer service skills by assisting customers with check-ins, resolving inquiries, and managing bookings. I am well-versed in using popular hospitality applications such as Guesty, Airbnb, Zoho, and Zoom, enabling me to effectively navigate and provide exceptional service within these platforms.
As an Online English Teacher for three years, I developed strong communication and teaching abilities while instructing students ranging from kids to adults, primarily from Vietnam. I am well-versed in utilizing tools like Zoom for virtual classrooms, Zalo for parent-student communication, and Microsoft Excel for maintaining detailed class records.
In addition to my previous roles, I have gained experience creating captivating logos and compelling company profiles using CANVA, showcasing my creativity and design skills. Furthermore, as an office worker at a construction company in the Philippines, I efficiently handled payroll, bookkeeping, and document preparation for billing and bidding processes. My strong organizational skills and ability to handle data effectively were vital in ensuring smooth operations.
Furthermore, I have also served as a Marketing Assistant, promoting system tools for construction through social media content creation and job posting advertisements related medical.


Dear Hiring Client,

With the utmost excitement, I express my interest in working for you. My passion for identifying new growth opportunities, managing current and future business partnerships, my strong commitment to customer
service, to develop solutions that result in consistent and guaranteed experience and my aptness for developing and managing relationships makes me an ideal person for this job.

I have over 2 years of experience working as a virtual assistant, which has provided me with a solid foundation in handling various administrative tasks and supporting clients remotely.

My excellent communication skills, both written and verbal, allow me to effectively engage with clients, respond promptly to inquiries, and maintain professional relationships. I am experienced in phone, email, and instant messaging communication, ensuring efficient and clear exchanges with clients.

I am well-versed in using online calendars and scheduling tools, such as Calendly and Google Calendar, to streamline workflows and ensure efficient coordination.

In addition to my administrative expertise, I have a background in digital marketing, including experience with social media management, graphic design tools like Canva, and optimizing website product pages through WordPress.

I am able to begin immediately, and I look forward to hearing from you.

Thank you for your time and consideration.


Good day!

I am sending this letter with the intent to apply for the position of Administrative Assistant.

My most recent job experience was I am a virtual admin assistant in one of the home health companies in California. What I do basically was reconcile medical documents being faxed from hospitals and clinics and other related records and orders, doing inbound and outbound calls from and to our clients and relative business partners, and generating reports in terms of the team’s standings and management progress.

My other working experiences were real estate virtual assistant (lead generation and transaction specialist), customer service representative of Amazon USA and records retrieval specialist contracted by some law firms in the US like California Leading Attys and Mark Blair DUI.

If you do believe I am fit for the role in relation to your standards, I am open for an interview to showcase more of myself and what I do to be in partnership with you.

Thank you and more power!

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