Personal Assistant to our Visionary (Remote EST time zone)

At Forbes Riley Media we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

About Us:
Forbes Riley Media is an entrepreneur education company that elevates its clients to take control of their dreams and create high-level, functioning businesses. Having taught over 10,000 students, Forbes Riley and her team have changed countless lives with over 6,000 joining her private group just to hear more everyday.

We take pride and ownership of being responsible to our students and only putting out the best of the best.

Job brief

We are looking for a Personal Assistant to provide administrative support to our CVO while working remotely.

As a Personal Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection and experience using communication tools like Zoom are required.

Ultimately, you should be able to prioritise a range of competing tasks within a fast-moving online business and deliver high-quality work under minimum supervision.

Responsibilities
Manage professional and personal scheduling for CVO, including agendas, mail, email, phone calls, client management, travel accommodations and other company logistics
Help CVO with daily time management and completion of projects.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site

Required skills and qualifications
Four or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees

Job Type: Full-time

Pay: Negotiable

Benefits:
Work directly with one of the greatest sales people in the world.
The opportunity to interact with high level individuals and create connections.
You will take our trainings to get a full understanding of what we do, gaining knowledge that many pay thousands to acquire.

Schedule:
Sunday to Friday, hours are subjectable to what is going on that week.

Education:
High school or equivalent (Preferred)

Experience:
Four or more years of experience in an administrative role reporting directly to upper management.

Does this sound like you would be a great fit?! If so…
How to apply:
Send us your resume (in PDF format)
Record a short 1-3 minute video telling us why you’re the perfect fit for this position? (This video is required, no exceptions, however it’s ok if the video isn’t perfect or you’re nervous… we just want to make sure you’re a real human and hear what you have to say.)
Make the subject line “I can assist you”
Send all the above to [email protected]

We look forward to hearing from you!

Applicants

Autumn

Hi Makennariley,

Driven Virtual Assistant, specializing in blog & website content writing, copywriting, and social media maintenance. Many years of excellent customer service, utilizing exceptional skills in leadership, collaboration, multitasking, and creative problem-solving.

• Manage calendar agendas and scheduled appointments, including booking flights, hotels, and transportation
• Organize and maintain invoices & expense reporting, e-mails, social media maintenance, and other digital records
• Generate new leads via phone and e-mail using CRM software

Work well in individualized tasks, as well as within group settings.

Any questions, please contact me!

Noman

Dear hiring manager,
My name is Noman Abid and I am excited to be applying for the role of a virtual assistant.
Upon learning of your need for one, I was really excited to be able to submit my resume for your review. As an ambitious and dedicated professional with 4+ years of experience providing comprehensive administrative and operational support to C-level personnel, I am confident that I would be a valuable asset to your team. My expertise lies in coordinating and leasing administrative and operational functions for senior management. Some of my experiences include; greeting clients, managing calendars, scheduling of appointments, maintenance of confidential records, data entry among others. With great communication skills, I excel at providing excellent customer service and exceptional organisational and time management skills while providing top level interpersonal skills and maintaining strict attention to detail.
I would love for an opportunity to further discuss how my skills and experience can be of added value to your organisation and I am available anytime to be interviewed at your convenience.

I can be contacted via email [email protected]
Thank you

Renee

Hi Sean,
I have 15+ years experience as an executive assistant, working virtually in this capacity for the past 3 years. I am based in the US (New Jersey). I have a JD in Compliance, MBA in Marketing and a BA in English. Happy to share my resume. Please feel free to contact me at [email protected]

Michael Kevin

Hi Good Day, I hope all is well. I have gathered adequate experience and knowledge which I can definitely use to meet the requirements for this position. I possess four years of experience as a virtual assistant and enjoy the variety of work the job brings each day. As a freelance virtual assistant, I currently provide a number of services for my clients including document preparation maintaining files, record keeping, data entry, lead management, prospecting, listing and posting Properties to the MLS and other real estate marketing sites, skip tracing, calling prospective leads to set up appointments, email management, transaction coordination and contract reviews, phone support, setting up showings and administrative work.

I believed I am worth hiring for I am ready to start the job ASAP. I am confident that I best fit the position because I push myself and deliver. I am responsive and always available. I look forward to being of service not just to do the mundane tasks but also to keep everything in order in your daily activities and be ahead of things. My main goal is to protect the company’s, and your interest for without you my skills will not be of value I make it a point that: Diligence and Dedication are what I live from day to day. I would love the opportunity to transfer these skills to your company as your personal Virtual Assistant. I am a self-starter and have a complete in-home office setup. So I’m ready to begin work as your virtual assistant as soon as possible.

Thank you so much for your time and consideration.

Michael Kevin De Guzman

[email protected]

+639457959976 (Whatsapp)

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