Marketing Manager / Virtual Assistant / Project Coordinator

We are a dynamic company in the process of rebranding (by launching an entirely new business name with elevated messaging compared to what we use today) and revitalizing our online presence. With a focus on leaving behind any previous reputational challenges, we are dedicated to launching a new brand and website that reflects our values, vision, and commitment to excellence. As we embark on this exciting journey, we are seeking a versatile and proactive individual to join our team as a Marketing Manager / Virtual Assistant / Project Coordinator.

Role Overview:
In this multifaceted role, you will serve as the right hand to our Marketing Director, playing a crucial role in bringing our marketing initiatives to fruition. You will collaborate closely with various freelancers and teams to execute projects, ensuring they align with our strategic objectives and maintain a cohesive brand identity.

–  Work closely with the Marketing Director to understand strategic objectives and project requirements.
–  Coordinate with freelancers and internal teams to execute marketing projects, including but not limited to website development, content creation, and brand messaging.
–  Serve as a secondary proofreader and spot-checker to ensure all content and materials maintain consistency, clarity, and quality.
–  Provide input and insights to enhance the effectiveness of marketing initiatives, including content strategy, messaging, UX/UI, and product explanations.
–  Maintain a keen understanding of industry best practices and trends to drive continuous improvement in our marketing efforts.

–  Proven experience in marketing management, virtual assistance, project coordination, or a related role.
–  Strong understanding of marketing principles, branding, and messaging strategies.
–  Excellent communication and collaboration skills, with the ability to work effectively with cross-functional teams.
–  Detail-oriented with a keen eye for design, content, and brand consistency.
–  Ability to grasp the strategic context behind marketing initiatives and contribute to their successful execution.

This is a full-time position, with approximately 35+ hours per week required between now and May (since this is when we’re looking to launch the 1st phase of our new website–we’re looking to be the LegalZoom of labor law compliance. Our existing URL is: After May, the workload is expected to transition to around 30 hours per week for ongoing maintenance and improvement efforts.



Hi there,

Looked at your job post and I’m experienced with the tasks you’ve mentioned.

I can start today 🙂





Hi Susana,
I hope you are doing well.
With a strong background in project coordination, virtual assistance and comprehensive administrative support, I am confident in my ability to contribute effectively to the success of your team.
In my most recent role as a project coordinator, I successfully coordinated a two-year project by meticulously planning and scheduling activities, ensuring seamless execution in a virtual environment highlighting my exceptional organizational and project management skills.
I am eager to contribute to the success of your team and am available at your earliest convenience for an interview.
Warm regards,
Leah W


Hello Susana,

I hope this message finds you well.

I’m based in Cape Town, South Africa, and I currently work as a virtual assistant.

With my background, I’ve gained extensive experience across various industries and have collaborated with clients from different parts of the globe.

I thrive on challenges and am always eager to learn and adapt. Given my experience working with a marketing agency, I believe I’m well-suited for the role.

Looking forward to potentially collaborating with you.

Kind regards,


I am Sophie originally from the Netherlands, but living in Mexico.

The past 2 years I have been supporting creative CEO’s (read influencers, photographers etc.) in Business Management & Optimization. Within our Agency I have been responsible for client- and project management of all accounts. Within the agency our main goal was to support creatives in gaining more money, time and freedom. I have been responsible for:

Positioning (of brand & products)
Development, Launch & marketing of (digital) products (including events, workshops and retreats).
Organization of events & retreats
Email Marketing
Social Media Management
Business Administration (Admin, Bookkeeping etc).
Daily operations
Brand negotiations
Business Development / Sales
Website builds
Travel Concierge
Executive Assistant

As team lead and accountmanager I was responsible for all deadlines, communications within the teams, with clients and other stakeholders.

I am driven, commercial and can operate autonomously. I am a real problem solver, a quick learner and passionate about writing (even working on my first novel now). I have a MBA in innovation & entrepreneurship and expertise in business development and business management strategies. My passion lies in connecting with people and supporting them to make their business dreams and ideas come to life. I will not only support you in operations, but also in strategy and in enhancing the business’ growth.

Looking forward to getting in touch and discussing this opportunity further!

Sara Falcon

Hi! My name is Sara. I have three years of experience as a virtual assistant and also three years as a junior programmer. I possess a strong background in the technology field, having worked with small and medium-sized teams in the launch of online stores and mobile/web applications. During this time, I’ve contributed to 8 e-commerce projects in the USA, Canada, and Spain, achieving the following results:

As a part of the web development team:

Led system analysis and created basic application modules for SIM card sales.

Modified themes and launched products for a cosmetic store.

Engaged in basic programming of Meta ads and overall management of a men’s product store.

Managed two campaigns for a clothing store on Amazon Seller Central.

Provided customer support, developed an inventory control system, and tracked incidents in Airtable for four online stores in different industries in Spain.

Offered customer support for a winter smart items store in Canada.
Moderated comments and provided customer support via social media for online stores in Spain and Portugal.

Created and programmed posts for the QA website section of a reproductive assistance program in Spain, along with handling customer service.

I also have proficiency in Google Suite, email servers, project management software such as Asana, Jira, and Trello, as well as CMS for online stores like Shopify, WooCommerce, and PrestaShop.


I have work with another in this space, and I think you mind find it very interesting to have a chat. I can be reached via email [email protected]

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