Executive Virtual Assistant to the CEO
The Executive Assistant to the CEO will be responsible for providing comprehensive administrative support, managing the CEO’s schedule, coordinating travel arrangements, and handling a wide range of tasks that contribute to the overall efficiency of the company. The ideal candidate will have exceptional communication skills, a strong work ethic, and the ability to maintain confidentiality and exercise discretion when handling sensitive information.
Key Responsibilities:
– Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and events, while ensuring that the CEO is well-prepared and punctual for all engagements.
– Coordinate and manage travel arrangements for the CEO, including booking flights, accommodations, and ground transportation, as well as preparing detailed itineraries.
– Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO, handling correspondence, phone calls, and inquiries in a professional and timely manner.
– Prepare and edit documents, reports, presentations, and correspondence for the CEO, ensuring accuracy and adherence to company standards.
– Assist in the organization and execution of company events and meetings, including preparing agendas, taking minutes, and coordinating logistics.
– Support the CEO in managing special projects and initiatives as needed, conducting research, and providing administrative support.
– Maintain a high level of confidentiality and discretion when handling sensitive information.
– Perform various administrative tasks, such as filing, photocopying, and data entry, to ensure the smooth operation of the executive office.
Qualifications:
– Bachelor’s degree or equivalent experience in a related field.
– A minimum of 3-5 years of experience in an executive support role, preferably for a C-level executive.
– Excellent verbal and written communication skills, with the ability to interact professionally with diverse groups of stakeholders.
– Strong organizational and time management skills, with the ability to prioritize tasks effectively and work under pressure.
– Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
– High level of discretion and confidentiality when dealing with sensitive information.
– Ability to work independently, as well as collaboratively, in a fast-paced, dynamic environment.
– Flexibility and adaptability to changing priorities and demands.
You must be willing to work 9 AM – 5 PM EST working hours. We are looking for a full-time applicant only. At the start of your cover letter, please include how soon can you start.
Offers
Hi! My name’s Ckaesy Charlene Ann Espino. I have a Bachelor’s Degree in Mass Communication with a minor in Advertising. I’ve been working as an Guest Relations Officer, Executive Assistant, Admin/ Marketing Assistant, and a Customer Service, client focused role since 2018 combined with administrative work, personal assistance to the CEO and graphic designing. I’m knowledgeable in all the latest computer applications needed for the job such as the MS Office, GSuite, Photoshop, Illustrator, Canva, etc.I am tech savvy, a team player and a hard working individual. I have attached my resume in this email for a more detailed recollection of my background with my past working experiences.
I am available to work full time, as soon as possible. I would love the opportunity to join your company.
Best regards, Ckaesy E.
Hi David!, I’m Ejey. With a proven track record in assisting coaches and entrepreneurs in managing their social media presence, optimizing lead generation, and providing administrative support, I am confident that my skills and experience align perfectly with the requirements of this role.
Over the years, I have had the privilege of working closely with coaches to enhance their online presence and streamline their business operations. My experience includes:
Social Media Management: I have successfully managed social media accounts across various platforms, including Facebook, Instagram, Twitter, and LinkedIn. I am well-versed in content scheduling, engagement strategies, and tracking key metrics to ensure a strong online presence and brand consistency.
Lead Generation: I have a solid understanding of lead generation techniques, utilizing both organic and paid strategies to attract and convert potential clients. My goal is to help coaches grow their client base and revenue.
Content Planning and Creation: I excel in creating compelling and relevant content tailored to the unique voice and goals of each coach I work with. This includes writing blog posts, designing graphics, and crafting engaging social media posts.
Administrative Support: I am proficient in various administrative tasks, including email management, calendar scheduling, data entry, and customer support. I take pride in my attention to detail and organizational skills, which ensure that all tasks are completed efficiently.
What sets me apart is my commitment to making your life easier. I understand that as a virtual assistant, my role is to handle the intricacies of online presence and administrative tasks, allowing you to focus on your core expertise and growing your coaching business.
I am excited about the opportunity to contribute to your team and support your mission. I am confident that my dedication, skills, and experience will make a positive impact on your business.
Dear David
I am writing to express my keen interest in the posted position of Executive Virtual Assistant to the CEO . I am convinced that my skills and expertise are precisely aligned with the criteria of this post, since I have a demonstrated track record of delivering high-level administrative support to senior executives.
As an Executive Assistant in my former job I had the opportunity to work directly with the CEO and other members of the executive team. My responsibilities included anything from organizing complex schedules, coordinating overseas travel arrangements, and creating thorough reports to acting as the CEO’s primary point of contact with internal/external stakeholders. I am proud of my capacity to anticipate the needs of others. have polished my talents in delivering top-tier administrative support to senior executives, including CEOs, over the past [4 years] and have consistently provided great outcomes. My experience has given me a diverse skill set, which include;
Facilitating communication between the CEO and internal/external stakeholders, including the writing and editing of emails, reports, and presentations.
Maintaining the highest level of confidentiality when dealing with sensitive information and company concerns. Utilizin numerous technologies and applications, such as Microsoft Office Suite, project management software, and video conferencing platforms.
My ability to multitask while remaining calm under pressure has enabled me to thrive in fast-paced workplaces. I am proud of my commitment to excellence and to assisting CEOs in attaining their objectives.
Thank you for taking the time to examine my application. I eagerly await the opportunity to discuss how my experience corresponds with your requirements and how I can help to grow and be efficient in your firm. Please find my resume attached for your consideration.
https://drive.google.com/file/d/1O4QavPjDemfumm2dQR9occVd
Kind Regards
Onyediri Constancia
Dear David,
I trust this message finds you well. After a thorough review of your job analysis, I am confident that I can provide you with exceptional service, given my previous experience in catering to the needs of a CEO, just like yourself, a few months ago.
By hiring me as your Virtual Assistant, your firm will get a devoted professional committed to optimising process and providing exceptional administrative support. My area of specialty is the exact and efficient execution of data entry duties, as well as a great eye for detail. Furthermore, my great research abilities enable me to obtain and analyse material from credible sources, providing useful insights to help you make better decisions.
I specialise in calendar management, ensuring that your schedule runs well, and I am well-versed in email management and communication. I excel in creating perfectly planned itineraries for your vacations, thanks to my experience working as a travel agency. I can also give extensive administrative support, such as research, document preparation, filing, and careful meeting notes, among other things. You can learn more about my qualifications by clicking on the following link:https://drive.google.com/drive/folders/1xHKKUXqMZVzHbcXeA_sU-HJCHahRypBH?usp=drive_link
I am genuinely excited about the prospect of joining your team as a Virtual Assistant and contributing to the seamless operations and continued success of your organization. I eagerly anticipate your response and the opportunity to discuss this role further in an interview. Thank you for considering my application.
Best regards,
Titilope
I feel happy to have come across your job post, wondering if we can meet to enable me to showcase how my experience will be great for your company and this role
I am available to start immediately. Let hookup.
Hi, David,
Did you just mention me? I think you did because your job description fits like a glove.
I have helped many successful managers in the last 2 years with tons of similar tasks. From research jobs to handling calls and inquiries, bookkeeping, invoicing, tele marketing/cold calling, calendar management, documentation and report writing, SOPs,booking travel, social media and even E-commerce.
I am tech savvy and conversant with all Microsoft and Google Office suites. I love working on deadlines as it keeps my brain very active. We can employ the Red Rush Folder as a communication piece for between you and I, when an urgent document needs to be addressed. This takes precedence over other jobs.
If you are interested my services I will be happy to answer all your questions,I look forward to it.
Cheers!, Enjoy the rest of your day.
Hello David,
I see that you’re in the market for an Executive Assistant, and I would be happy to help.
I have been working as a Virtual Assistant for years and did in-office admin work before that. Recent clients include a healthcare consulting firm CEO, a nonprofit CEO, a Chief of Staff and an Executive Director. I am communicative and organized and manage my time well. Moreover, I pay close attention to detail, and I take pride in my work.
Recent work examples:
Performing email management (five separate email accounts), and communicating with clients, vendors, etc. for a client.
Performing lead outreach and research for a client to increase business and find potential speaking opportunities.
Managing my calendar, creating and posting content for my VA business, and using Calendly to schedule Zoom meetings.
Managing important company documents in the client’s Dropbox account for accounting and other purposes.
Coding expenses, completing AR/AP, and liaising with the accounting department.
Completing tasks outlined in Asana for the Chief of Staff and creating tasks as needed.
Other administrative tasks such as research, list building, sourcing vendors, placing orders, etc.
Here is my portfolio with examples of my work: https://www.canva.com/design/DAFdmgIQKbk/mhnRX1llpS84shH9qXfAuQ/view?utm_content=DAFdmgIQKbk&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink
I am looking to forge long-term working relationships and this position seems to be a great fit. I am available to start immediately.
I look forward to hearing from you.
Best,
Tori White
[email protected]