Executive Assistant to Marketing Director (Bilingual - English/Spanish)
We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to our Marketing Director. This role requires an individual who can take initiative, anticipate needs, and possess excellent communication skills in both English and Spanish. Additionally, a solid understanding of marketing principles and experience in marketing will be highly valued. If you thrive in a fast-paced environment, are adept at managing multiple priorities, and have a passion for supporting marketing initiatives, we would love to hear from you.
Provide high-level administrative support to the Marketing Director, including managing calendars, scheduling appointments, and coordinating meetings and travel arrangements.
Act as a key point of contact, handling correspondence, inquiries, and internal/external communication with stakeholders.
Assist in preparing marketing materials, presentations, and reports, ensuring accuracy and professionalism in all deliverables.
Conduct market research, gather data, and compile information to support strategic decision-making processes.
Assist in the planning and execution of marketing campaigns, coordinating with cross-functional teams and external partners.
Monitor and manage social media platforms, including content creation and scheduling, to ensure consistent brand messaging and engagement.
Collaborate with the Marketing Director to develop and implement marketing strategies, providing insights and recommendations based on market trends and competitor analysis.
Maintain marketing budgets, track expenses, and process invoices, ensuring accurate financial records and adherence to budgetary guidelines.
Proactively identify opportunities to streamline processes, improve efficiency, and contribute to the overall effectiveness of the marketing department.
Handle ad-hoc projects and assignments as assigned, demonstrating flexibility and adaptability in a dynamic work environment.
Proven experience as an Executive Assistant or similar role, preferably supporting a Marketing Director or working in a marketing-related capacity.
Bilingual proficiency in English and Spanish, with exceptional verbal and written communication skills in both languages.
Solid understanding of marketing principles, concepts, and strategies, with the ability to contribute to marketing initiatives.
Strong organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools for creating marketing materials and reports.
Ability to take initiative, anticipate needs, and solve problems independently, while maintaining a high level of attention to detail.
Excellent interpersonal skills, with the ability to build relationships and effectively communicate with stakeholders at all levels.
Flexibility and adaptability to handle changing priorities and navigate through ambiguity.
Discretion and professionalism when handling confidential and sensitive information.
Knowledge of social media platforms, digital marketing, and analytics will be a plus.
If you are a proactive, self-driven individual who is fluent in English and Spanish, possesses marketing knowledge, and thrives in a dynamic and collaborative marketing environment, we look forward to receiving your application. Join our team and contribute to the success of our marketing efforts while further developing your skills and professional growth.
I hope you had an amazing week. My name is Martha Pereira, and I am writing to express my interest in the position of Virtual Assistant.
I have over 12 years of professional experience with both national and international companies. While my background includes extensive experience as a Virtual Assistant and Junior Project Manager, I am not my resume, I believe that my professional experiences have equipped me with the necessary skills to pursue a role where I can find both personal and professional satisfaction.
In my previous roles, I have demonstrated my ability to be goal-oriented, resourceful, and responsible in overcoming challenges and handling complex business transactions. As an Executive Assistant for a Senior Associate in a Law Firm specializing in foreign Real Estate investments, I gained unique expertise in navigating the complexities of transactions and ensuring that clients were handled with the utmost care. I also learned the importance of clear communication with team members, the value of anticipating needs, and the significance of smaller tasks in achieving larger goals as a team.
One of the key skills I developed as an assistant was the ability to anticipate needs in order to meet established deadlines. I created a screening process to communicate only key issues, and I personally helped close over a thousand transactions, ensuring that my clients were always informed, comfortable, and confident throughout the process.
In addition to my legal background, I am also passionate about entrepreneurship and marketing. In 2019, I completed my Master’s Degree in International Law in Barcelona, but felt that something was missing in my professional journey. I then pursued a Master’s in Entrepreneurship, which ignited my passion for how stories can change lives and create solutions that we didn’t even know we needed.
I would be honored to have the opportunity to interview with you and explore the possibility of joining your team.