Executive Assistant for Real Estate Investment Firm

Are you ready to take your career to the next level? We have an exciting opportunity for an executive assistant to join our growing real estate investment company. IMPORTANT – Must be able to work 9-5 EST and some after hours.

This job is not for someone who needs constant supervision, feedback, and direction. You will be given industry-specific training and then be expected to launch yourself from there. You must be an extremely organized go-getter who can manage your time and create a workflow to make things run smoothly.

This role will be a combination of administrative and office management duties that will help keep the daily operations of the business running smoothly. You MUST be an amazing problem solver who will do what it takes to get things done. We are looking for someone who will be the engine that keeps everything running every day. It is important that you are a great communicator, have excellent phone and computer skills, and are ready to work in a fast-paced small team environment.

We offer a great laid-back working environment, weekly team-building meetings, and a creative, fun atmosphere. If you’re ready to build your career, come grow with us!

Responsibilities

-Motivated individual who likes to deal with people on the phone
-Will need to be able to work virtually without distractions
-Coordinates the ordering of materials and deliveries for our residential renovation projects
-Assists with calendar updates and scheduling staff and contractors on a daily basis
-Oversees the updating and management of our project management system (Asana)
-Daily live answering of inbound calls and following up by phone with various leads
-Weekly proper scanning and filing of documents digitally and physically
-Regular scheduling or various cleaners, stagers, and photographers
-Administrative duties like deal paperwork, replying to emails, being the exec gatekeeper, and others
-Assistance with direct mail (printing, organizing, and coordinating dozens of mail pieces) and other marketing channels

Qualifications

-Ability to use computer programs such as Microsoft Office
-Flexibility in schedule to include working some evenings and weekends
-Great with people– warm, friendly, and helpful in person and on the phone
-2-3 years experience related to property management or administrative work is preferred
-Used to handling private information and meeting hard deadlines
-Prior experience in real estate is a bonus
-Positive attitude, willingness/desire to learn/grow with us
-Strong verbal and written communicator
-Very tech-savvy, good with computers, phone apps, online software (Dropbox, Gmail, texting)
-Strong attention to detail
-Real Estate and Marketing experience an asset
-Fast learner and ability to work quickly, completing a number of tasks in a short amount of time
-Access to a vehicle and some flexibility in working hours

Applicants

ANNETTE ONYANGO

Hello,
Your job post seeking an executive assistant grabbed my attention, and I believe I am a good fit for what you are looking for. I have worked as a property manager for over 5yrs and I managed to accomplish the company’s financial objectives. In my role as Property Manager, I maintained contracts with tenants by negotiating leases, enforced occupancy policies and procedures, scheduled property maintenance, analyzed market conditions, coordinated appointments with various management committees, resolved customer and public complaints, and accomplished organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

I’ve worked with several small business owners and start-ups, so I know first-hand the challenges of wearing every hat in the management process. I can help make your life easier by taking some of the load off of you.
I am good with administration tasks and meeting deadlines. I can compose emails, draft letters, or memos in proper grammar. I have strong time management skills and can efficiently use G-Suite to create and maintain filing systems online. I enjoy working in an office environment and the challenge of meeting business goals. I believe this position is excellent as it will give me an opportunity to work with various people and a chance for me to showcase my unique skill set as I learn more.

If we were to get started, here’s how I would approach this project:

1. Chat with you to determine pain points and processes needing improvement and offloading.
2. Prioritize the above to get as much off your plate as possible as efficiently as possible
3. Document all new processes and systems so that it’s very clear what’s getting done, who’s doing it, and on what schedule.
4. Once we establish the new processes, we’ll give it a test and ensure it is to your liking and befits your company’s objectives.

Let’s do this!
Annette

HUGH

Dear Sondre,

I am writing to express my interest in the Real Estate position that is currently available. I have extensive experience in real estate and administrative work, which makes me a perfect candidate for this position.

I have 1+ year of experience as an administrative assistant for both a real estate firm and technology startups. My duties have included managing calendars, posting property ads on Facebook, rental websites, scheduling meetings, arranging travel arrangements, ordering supplies, and much more. Working in these roles has given me valuable experience interacting with clients and customers on a daily basis.

My most recent position was as an administrative assistant at Flats in Southsea. In this role, I assisted the executive team with all of their day-to-day tasks. I also managed the company’s social media accounts and website. Additionally, I created marketing materials such as brochures and flyers which were used for housing fairs at the University of Portsmouth.

I am confident that my skills and experience make me a great fit for your company. I am also very interested in working in real estate because it is something that I am passionate about. I would love the opportunity to meet with you in person to discuss how my skills can benefit your company.

Thank you for your time and consideration. I look forward to hearing from you soon.

Hugh

Anna C.

Hello, I am Anna. I started working in a BPO company in 2011 that mainly focused on sales, customer care and tech support. I also started working as a real estate virtual assistant in 2021.

I am skilled at Microsoft Office and other administrative tasks. I am computer-literate and can do typing jobs as well. I am highly trainable and can work under pressure. Hope to hear from you soon, thank you.

Anna

Gelmar Aquino

Dear Mr./ Ms. CEO/Owner Name,
I hope you are in the pink of your health. I came across your business information while I was
lead-generating and passed by one of the online jobs platforms that hire Real Estate Virtual Assistants. I understand that you are looking for Real Estate Virtual Assistants with a strong work ethic and who takes initiative to problem-solve and get things done accurately and efficiently.

I am Gel, a skilled and trained Virtual Assistant. I have experience as an Executive Assistant doing admin tasks, Calendar management, email management, mind mapping, and a lot more. I am also
a Certified and experienced Social Media Manager, e-Commerce, video editing, and post-production in podcasting. I partner with various CEOs and businesses in different industries and verticals to assist in setting up their business strategies.

You can visit my website at https://virtuoso5gnr.wordpress.com/. You may also check my resume at https://drive.google.com/file/d/1jJ1-e0Z-JPs3BMBx4CvT6JGZ4-Za7jI3/view?usp=sharing.

Should you be willing to discuss how I can help you improve your business and in whatever I can, please feel free to reach out.
I see this as a perfect opportunity to collaborate and come up with a solution to achieve your business goals.

Sincerely,
Gel Aquino
Skilled Virtual Executive
Assistant

Roxanne Lora

Hi,
I am Roxanne from the Philippines.
I have worked as an Executive Virtual Assistant for US Real Estate firms for over five years, I was responsible for running the daily office operations liaising between our clients, vendors and other real estate agents.
I am on the High C in Tony Robbins’ DISC, I am highly trainable and I do tasks in an effective and efficient manner – all which makes me a good candidate for role.
I am looking forward to speaking with you about this opportunity.
Thank you.
Roxanne

Keshav

Hi,

My name is Keshav and I’m from Toronto, Ontario, Canada.

I have over 7 years of experience in sales and 4 years of experience in digital marketing.

I worked with an investing company before where I help customers open investment account and guide them into making investments with us as well as managing their portfolio.

Recently, I have been doing social media marketing, email marketing, website development and maintenance for a real estate company who sells million dollar vacation homes in Costa Rica, Canada, USA, and Europe. I’ve also been working as a property manager doing AirBNBs, VRBOs, Booking.com listings as well as setting up, Furnishing, staging new properties in Toronto.

I’d be happy to get to know a little bit more about this job and the company.

Looking forward to hear from you.

Thank you
Keshav

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