Executive Assistant & Content Writer

As an Executive Assistant at Zap Media, you will report directly to the Zap Media Partners and provide executive support in a one-on-one working relationship. Your role will be to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. You will also serve as a liaison to the board of directors and senior management teams, and oversee special projects.

To excel in this role, you should be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. You must be able to maintain a realistic balance among multiple priorities, work independently on projects from conception to completion, and work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

As an Executive Assistant, you will be responsible for a range of tasks, including serving as the President’s administrative liaison to Zap Media’s board of directors, assisting board members with travel arrangements, lodging, and meal planning as needed, and maintaining discretion and confidentiality in relationships with all board members. You will also be responsible for adhering to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

In addition, you will participate as an adjunct member of the Executive Team, assisting in scheduling meetings and attending all meetings, and coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. You will also facilitate cross-divisional coordination of travel and outreach plans.

Finally, you will be responsible for reviewing client questionnaire forms and inputting information necessary for client digital adoption plans, as well as editing and reviewing details of client plans.

Overall, this is an exciting opportunity for someone who is looking for a challenging and rewarding role in a dynamic and fast-paced environment. If you have the skills and experience we are looking for, we would love to hear from you.