Executive Administrative Assistant

We are seeking a highly organized and efficient Executive Administrative Assistant to join our team. The ideal candidate will be responsible for managing all state licensing requirements, legal agreements, and providing overall administrative support to our CEO. As the all-around go-to person on the administrative level, you will play a crucial role in ensuring the smooth operation of our business.


Manage and maintain all state licensing requirements, ensuring compliance with relevant regulations and laws
Prepare, review, and coordinate legal agreements, contracts, and other official documents
Provide comprehensive administrative support to the CEO, including calendar management, scheduling appointments, and travel arrangements
Act as the primary point of contact for all internal and external stakeholders, professionally handling inquiries and requests
Assist in the preparation and dissemination of reports, presentations, and other relevant materials
Organize and maintain electronic and paper filing systems, ensuring easy access and retrieval of documents
Develop and maintain positive relationships with vendors, suppliers, and other external partners
Perform ad-hoc tasks and projects as assigned by the CEO
Proficient in G-suite and Microsoft products


Bachelor’s degree or equivalent experience in a related field
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or similar role
In-depth knowledge of state licensing requirements and legal agreement procedures
Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external partners
Strong organizational and time management skills, with a keen attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Ability to handle sensitive and confidential information with discretion
Self-starter with a proactive mindset and the ability to work independently
Adaptability and flexibility in a fast-paced, constantly changing environment
Comfortable in US shift time zone



Good day!

I am sending this letter with the intent to apply for the position of Administrative Assistant.

My most recent job experience was I am a virtual admin assistant in one of the home health companies in California. What I do basically was reconcile medical documents being faxed from hospitals and clinics and other related records and orders, doing inbound and outbound calls from and to our clients and relative business partners, and generating reports in terms of the team’s standings and management progress.

My other working experiences were real estate virtual assistant (lead generation and transaction specialist), customer service representative of Amazon USA and records retrieval specialist contracted by some law firms in the US like California Leading Attys and Mark Blair DUI.

If you do believe I am fit for the role in relation to your standards, I am open for an interview to showcase more of myself and what I do to be in partnership with you.

Thank you and more power!


I have no other obligations and can dedicate as much time as needed for this job. I am efficient, fast typer, and very good with customers. My phone number is (502) 777-6085.


Customer Focus: Recognizing that customer satisfaction is paramount to success, I prioritize a customer-centric approach in all aspects of business operations. By understanding customer needs, expectations, and preferences, I consistently deliver high-quality products and services that exceed their expectations.
Key Strengths:

Strategic Vision: I possess a forward-thinking mindset, coupled with the ability to translate vision into actionable strategies. I excel at analyzing market trends, identifying growth opportunities, and crafting comprehensive plans that position organizations for long-term success.

Operational Excellence: With a keen eye for optimizing processes and resource allocation, I have a proven ability to streamline operations, enhance productivity, and drive cost savings. I leverage data-driven insights and key performance indicators (KPIs) to identify areas for improvement and implement efficient solutions.

Team Leadership: I am a collaborative leader who inspires and empowers teams to achieve their full potential. By fostering a culture of trust, open communication, and accountability, I create an environment that motivates individuals to exceed expectations and deliver exceptional results.
Customer Focus: Recognizing that customer satisfaction is paramount to success, I prioritize a customer-centric approach in all aspects of business operations. By understanding customer needs, expectations, and preferences, I consistently deliver high-quality products and services that exceed their expectations.


I am a driven businesswoman and passionate entrepreneur specializing in virtual assistance. A background in virtual assistance, I have honed my skills in providing top-notch administrative support, organization, and project management to clients from various industries. My expertise in streamlining operations, optimizing workflows, and enhancing productivity has allowed me to deliver exceptional results and drive business growth for my clients.Feel free to reach out, connect, and explore the possibilities of working together or discussing innovative ideas in the realm of virtual assistance!

Email: [email protected]
LinkedIn: https://www.linkedin.com/in/ashley-bailey-va/



You found the right one 😉
I have read your job post and yes! I can help you.
Hire me now! So we can start the business asap.

Here’s my resume for your reference,



Hi there! I hope all is well.

Thank you for reading through my proposal. I’m writing to express my notion that I can be a valuable asset to your business.

I have been working as a virtual assistant for over two years, and in that time I’ve developed an eye for detail and attention to detail that make me an ideal candidate for this position. My experience working with clients in a variety of industries has also given me the ability to adapt quickly when circumstances change—which they often do!

My greatest strength is communication; whether it’s via text message or email, I am always available when you need me. You can count on me for quick responses and clear communication at all times—even if it’s late at night or early in the morning!

I can help you with administrative tasks such as:

Data entry.
Inbox management.
Organize managers’ calendars.
Answer and direct phone calls
Manage social media accounts
Handle customer and employer information confidentially.
Manage filing systems, update records, and organize documentation
Set up or schedule appointments.
Travel planning
Online research for materials and sources for presentations
manage a contact list.
Take notes or transcribe meetings conducted online, and share minutes of meetings.
Prepare and create PowerPoint presentations and materials as needed

If this sounds interesting to you, then we can hop on a short call and discuss more about how we can improve our businesses.

I look forward to chatting with you soon.

All the best,

Mary Kim

Hi, hope you are amazing and doing well. Good day! I would like to introduce myself. My name is Mary Kim Torrico. I live in the Philippines—25 years of age. I graduated with a bachelor’s degree in business management.

My experience in my work is
I have one year of experience in administrative tasks from a Canadian company. I am researching, collecting data, organizing emails, Excel, and Google suite, and recording business expenses.

I have one year and two months of experience as a Customer Service/Guest Representative from a UK company. I handle customers, guiding how to check in, solving the customers’ problems, and replying to some inquiries. I am using the Guesty applications like Airbnb, Zoho, and Zoom.

I have three years of experience as an Online English Teacher. I was teaching students from Vietnamese students Kids to Adults. The application we used were Zoom having a class, Zalo to contact the parents/students, and Microsoft Excel to record the class.

I have experience making some logos and Company profiles using canva pro.

Lastly, As an office worker from a Philippines Construction company. I am doing payrolls, simple bookkeeping recording the receipts/expenses, and making billing and bidding papers. Organize some data.

I just read your job posting, and it appears you require a Virtual Assistant to keep you organized and help your business grow. I am the right candidate for this position! Moreover, I adapt to new systems, processes, and tools as required. I possess excellent communication, customer service, and leadership strength. I am confident that my skills and experience make me a strong candidate for this position, and I look forward to contributing to your business. Thank you for considering my application.

Feel free to contact me by
My Resume: https://www.dropbox.com/s/w4iadnym60y5iwg/Kim's
Email: [email protected]
Whatsapp: +63 968 854 2306 (Philippines)
Skype ID: live:.cid.d1404e3715f014d0

Best Regards,


Dear Lau,
I am excited to apply for the Virtual Assistant position with a focus on inbound and outbound phone
calls, sales, customer service, email management, and schedule management. With [number of years] of
experience in administrative and customer service roles, I am confident that I have the skills and
expertise needed to excel in this role.
As a virtual assistant, I understand the importance of a quiet background, especially when handling
inbound and outbound phone calls. I have experience using various phone systems and can confidently
communicate with customers in a professional and friendly manner. In addition, I am a strong closer
with experience in sales, and I am confident in my ability to achieve sales targets and increase revenue.
As a customer service representative, I am adept at handling a wide range of customer inquiries,
complaints, and issues. I am skilled at de-escalating tense situations and finding solutions that leave
customers feeling satisfied and valued. My ability to manage email correspondence effectively is
another strength, and I am committed to ensuring that all messages are responded to promptly and
Finally, I am highly skilled in schedule management, ensuring that appointments, meetings, and
deadlines are properly coordinated and that all parties are informed and prepared. I am organized and
detail-oriented, with the ability to handle multiple tasks simultaneously while maintaining a high level of
accuracy and efficiency.
Thank you for considering my application for the Virtual Assistant position. I am excited about the
opportunity to bring my skills and experience to your team and help drive success and growth.
Ang’wen Steve
[email protected]


Hello Lau
I am writing to express my interest in the Executive Administrative Assistant position With my2+ years of experience in providing high-level administrative support to C-level executives, I am confident that I have the skills and expertise necessary to excel in this role.

In my current position as an Executive Assistant at, I have successfully managed complex calendars, travel arrangements, and expense reports for senior-level executives, while also serving as the primary point of contact for all internal and external stakeholders. I have demonstrated my ability to prioritize tasks, manage competing demands, and anticipate the needs of my executives.

I am highly skilled in using various office software applications, including Microsoft Office, G Suite, and other project management tools. I am also proficient in managing social media accounts and preparing reports and presentations.

In addition to my technical skills, I am known for my exceptional communication and interpersonal skills. I am a proactive problem-solver with a strong attention to detail and the ability to work independently or as part of a team. My dedication to delivering high-quality work has earned me recognition and praise from my colleagues and superiors.

I am excited about the opportunity to bring my skills and experience to your Company and contribute to the success of the team. Thank you for considering my application.


Miriam Muturi


Hello there! I see that you are looking for an executive assistant, and I would love to help.

I have been a virtual assistant for five years, and in that time, I have helped different types of business executives and entrepreneurs. My recent experience involves supporting a busy chief of staff, and an entrepreneur in the healthcare sector who also operates a nonprofit.

About me:
I’m a self-starter, with great attention to detail. I am organized, adaptable, and I manage my time well. I can multitask, and anything I don’t know I can learn quickly. I communicate effectively, and I am not afraid to ask questions. I am well-versed in Microsoft Office, Google Suite, various project management software, Canva, and can handle calendar and email management. Moreover, I can handle making arrangements, placing orders, creating documents and presentations, and make calls as needed.

What I require from you:
The ability to communicate effectively and answer questions in a reasonable timeframe.
Provide all necessary information so I can work quickly and efficiently.

Overall, I am looking for a meaningful project to dedicate my time to, and this seems like the right fit. I would like to set up a time to meet and discuss the role further. I look forward to hearing from you.

Here is my porfolio: https://www.canva.com/design/DAFdmgIQKbk/mhnRX1llpS84shH9qXfAuQ/view?utm_content=DAFdmgIQKbk&utm_campaign=designshare&utm_medium=link&utm_source=homepage_design_menu

Tori White


Hi there! I came across your post about hiring a virtual assistant and I wanted to ask if the position is still open. Here’s my portfolio https://www.leezhajonlinevirtualassistanceservices.com/ and I think I could be a good fit for the job. Would you consider my application? Thank you!

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