Admin + Client Support VA

Looking for an All-Star Admin + Client Support VA to join our amazing team!

We are looking for the perfect Admin + Client Support VA to join our team of 8 high-performing individuals! Our ideal candidate is someone who matches the energy of our team with a strong work ethic and who takes initiative to problem-solve and get things done accurately and efficiently.

As our Admin + Client Support VA you will work closely with our Student Success Manager to help with back end organization, administrative tasks, as well as providing technical + communication support to our clients where needed (via email).

This position will be approximately 10-15 hrs per week to start with the potential to grow into a long term role with advancement opportunities! If you are someone who takes initiative, is eager to learn and grow your skill set by being willing to wear multiple hats, and you have a positive, outgoing + coachable attitude, we are looking for you!

Some of the responsibilities include:
– Managing multiple inbox emails and delegating emails to the proper team members
– Managing calendar updates to company + individual calendars (as needed)
– Managing our Zoom call recordings; uploading to the correct folders for our students to access
– Managing our company Google Drive; maintaining order + filing/finding documents as needed
– Assisting with scheduling email communication
– Supporting Student Success Manager with managing student contact information + notes in Hubspot
– Assisting team within student support Facebook groups to capture student wins + monitor student activity
– Making the requested curriculum updates to our course memberships in Kartra
– Sending contracts via PandaDoc to our new students
– Course management and maintenance in Kartra
– Helping maintain company Notion (task mgmt system) account with updated information

– Kartra (landing page / funnel design)
– Community management experience (particularly in Facebook)
– Hubspot, Notion, Wistia, Zoom, Slack, Google Drive
– Excellent client / customer communication via email
– Past experience working in the online coaching industry

If you want a long-term, stable position with upward opportunities doing work that makes an impact – we want to hear from you!


Eunice López

Hello Alina,

I hope you are doing great today.

I consider myself an Experienced Senior Management Professional and Client Success Manager with demonstrated ability to manage and direct all aspects of a business, ranging from Webinars Production, Project Management, Process Improvement and Business
Development, Team Leadership, Talent Management and Financial Management, through to overseeing daily operations / administrative processes.

Please take into consideration that one of my previous roles was being responsible for organizing and scaling Publicize/Espacio Events:

1. Connect events were a virtual startup competition where six startups present their companies to a host of top-tier media judges (e.g. Fortune, Reuters, Fast Company, TechCrunch, Forbes, The New York Times, The Economist, The Financial Times and many more) in front of a virtual audience.

2. The Publicize Mentor Series was an event service we provided to universities and top technology
accelerators including Stanford University, University of Southern California, Tec de Monterrey, EAFIT,
among others.

I helped the events production grow by 50% within 8 months.

I am excited at the prospect of bringing my talents to this role. I look forward to hearing from you, at your earliest convenience, to discuss how my experience and qualifications will prove valuable in this role.

Feel free to check my professional background and recommendations on Linkedin. You can find me as Eunice López Suárez.

Louise Virtual Assistant

Hello, Alina!
I would be more than happy to help you. I offer email inbox management and administrative tasks. I am using Google Drive and Zoom on daily basis. For over a year I am providing excellent customer communication via email and I have also worked with online coach as a client, so I have an experience there. Also, I am managing small Facebook group/community (around 100 users).
You can check my website –

Nic Doucette

Hi Alina!

I’d love to learn more about the VA position you are looking for. 

I have the availability required amongst my existing client work, and have no issues with performing the tasks listed in your description of responsibilities.

I’m very organized and have a keen eye for detail :-)

Although I do not have experience with Kartra, I am a quick learner. I have managed multiple Facebook groups in my time online, and am familiar with Hubspot, Zoom Slack and Google Drive.

I actually used to be an online coach in the fitness industry so I have an understanding of what the online coaching world entails.

I look forward to hearing from you!


Ranggi Pramesti

Hi Alina,

Allow me to introduce myself. I’m Ranggi Pramesti, a Virtual Assistant in Administrative Tasks, who helps businesses, consultants, coaches, etc. with administration tasks, so they can have more free time, getting more research/leg work done, time to focus on business development, less stress etc.

Self-motivated professional with 14 years of experience in a Human Resource field have allowed me to grow and develop both professionally in my knowledge and experience. In my role as Human Resources field, I familiar with administration.

I have a great passion for working as a Virtual Assistant and I always remain alert to learn all the newest and updated materials. I give my best to improve my skill and my work. Besides, I have a strong communicative and convincing skill to deal with any kind of consumers.

Do you have any questions? Feel free to send me an email or messages to

Thank you for your attention. Looking forward to hearing from you.

Ranggi Pramesti

Rhea Igna

Dear Mr./ Ms. CEO or Hiring Manager,
I hope you are in the pink of your health. I came across your business information while I was lead-generating and passed by one of the online jobs platforms that hire Virtual Assistants. I understand that you are looking for All-Star Admin + Client Support VA with a strong work ethic and who takes initiative to problem-solve and get things done accurately and efficiently.
I am Rhea a skilled and trained Virtual Assistant. I have experience as an Executive Assistant doing admin tasks, Calendar management, email management, mind mapping, and a lot more. I am also a Certified and experienced Social Media Manager, e-Commerce, video editing, and post-production in podcasting. I partner with various CEOs and businesses in different industries and verticals to assist in setting up their business strategies. You can visit my website at
Should you be willing to discuss how can I help you improve your business and in whatever I can, please feel free to reach out.
I see this as a perfect opportunity to collaborate and come up with a solution to achieve your business goals.
Rhea Igna
Skilled Virtual Executive Assistant

Ada Dike

Hi Alina! This sounds like a great opportunity that I’d love to take advantage of. I am a virtual assistant with four years experience specializing in social media management and general administrative tasks management and facebook group management is one of my strong suits. I would love to chat further with you about this opportunity. Please book a call with me here

You can also find more information about me in my portfolio here:

I look forward to hearing from you!

Shayna Gordon

I’ve got 7 years of experience as an Administrative Assistant in a remote environment. I’ve learned Spanish over 4 years living in Spain and also have got a native level of English. I’ve acquired many skills while living in Spain, which will help me be a better VA for you. My cross-cultural communication and conflict-resolution skills are some of my greatest strengths. Please take a look at my LinkedIn profile to learn more about my background and why I would be a great match.

Noelani Tanigawa

I am a Virtual Assistant with over 7 years of experience in Administration and Office Management. I relieve my clients of their back-end tasks so they may focus on creating new projects and growing their businesses! I am adept at managing the day-to-day workflow activities of companies, from providing administrative support for departmental directors to serving as the point person for clients. I have years of experience in creating Standard Operating Procedures, Event Planning, and Administration work. Please see resume here: and website here:

Shyam Janakiraman

hi Alina,
Thanks for your advertisement.
I have a good level of experience in web research, lead generation and data entry. Please check my Linkedin profile for all my previous experiences.
Looking forward to a long term collaboration from a sincere, dedicated and an aspiring learner.
Thanks & Regards,

Sign In


Reset Password

Please enter your username or email address, you will receive a link to create a new password via email.